Cloud, email & file migrations

Define what has to arrive, not just what can be copied

Start with the source and destination platforms, their owners, and the information employees use. Email messages, shared mailboxes, calendars, files, permissions, and application connections are separate parts of the scope. We identify the workloads that can move together and the dependencies that need a different approach.

The initial review checks available administrative access, licensing, volume, and source condition. Missing ownership or an undocumented application dependency may require discovery before a reliable migration estimate can be prepared.

• Mailbox, calendar, contact, and shared-resource requirements
• File ownership, folder structure, and sharing permissions
• Domain, DNS, identity, and sign-in dependencies
• Application accounts, scanners, and other connected services
• Records that must remain available in the original system

Plan a pilot and a business-approved cutover

We select representative users or data to test the proposed process. The pilot checks whether information arrives in a usable form and whether the people who need it retain appropriate access. Migration tools and their limits are chosen for the actual source and destination, rather than assumed from the product names alone.

The cutover plan identifies the decision-maker, communication to staff, the working window, and the conditions for proceeding or pausing. The recovery approach explains what remains available if validation fails and how new data created during the change would be handled.

Validate the working environment and close the old one deliberately

Completion includes agreed business checks: sending and receiving mail, opening representative files, accessing shared resources, and using the applications that depend on them. Technical job reports are reviewed alongside user validation so exceptions have a visible owner.

We record what moved, what did not, and the follow-up work. Old accounts, subscriptions, or infrastructure are retired only in the approved sequence after the business has confirmed access, retention needs, and remaining dependencies. Continuing administration can be scoped separately.

What the business receives

The written estimate confirms the deliverables for your engagement. Depending on the agreed scope, these include:

• Source, destination, workload, and ownership inventory
• Migration sequence, pilot findings, and cutover responsibilities
• Agreed recovery approach and acceptance checks
• Exception list, updated access records, and retirement actions

Before we start

A short description is enough for the initial conversation. The following information helps define the work; you do not need to have every answer ready.

• Current and proposed platforms, if already selected
• Approximate user count and data size
• Required deadline and periods when staff cannot be interrupted
• Business owners for data, domains, and applications

Project work starts with a written estimate. Changes to the approved scope are discussed before additional work proceeds. View pricing.

Common questions