Migrating 80 users and multiple departments to secure cloud storage
A nonprofit organization was running its files across a mix of aging local servers and network storage, with permissions that had grown messy and inconsistent over the years.
The challenge
Broken inheritance meant granting a new hire — or an employee moving into a new role — access to the files they needed required manually disabling inheritance and setting permissions folder by folder. It was slow, error-prone, and fell entirely on internal staff.
The approach
- Planned a phased transition covering roughly 80 users and 3–4 terabytes of data across several departments
- Migrated two departments per week rather than moving everything at once
- Rebuilt each department's folder structure with clean, properly inherited permissions
- Matched the new cloud storage layout to the familiar folders staff already used
- Provided one-on-one support to confirm each person's files were exactly where they expected
The outcome
Within a month, local file servers were fully retired in favor of a secure, cloud-based system with a clean permission structure. Granting or changing access is now a fast, standard process instead of a manual fix.
Related capabilities
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